This is a list of the top tools and resources we recommend when you are starting a small business.
Accounting / Bookkeeping / Payroll
Xero is the best system to manage all your bookkeeping and accounting details. It includes a wealth of features, ranging from bank reconciliation and invoicing to payments, payroll, quotes, tax information exports and more.
Billing / Time Tracking / Invoicing
We use Harvest to track time and bill clients for any service-related work. You can easily send electronic invoices by email and receive electronic payments. It’s one of the easiest-to-use and most affordable services. (It can be a simple way to start before you step up to something more robust like Xero.)
If you need more robust time-tracking for your team (especially with contractors in remote locations), we recommend Hubstaff.
For a free invoice template, use this one from Quickbooks.
Blogger Outreach / Influencer Marketing
Ninja Outreach is an affordable and useful tool for identifying top bloggers and other influencers you wish to reach. You can also use it as a sales prospecting tool and CRM system.
Getting paid on time and managing cash flow are two of the biggest challenges for any small business. Especially if you provide services and have to settle for 30-60-90 day payment terms, which can really put you in a bind at times.
We rely on Fundbox to cover the gaps. It allows you to get paid in full on payments you are owed by clients. You get the money in your bank account within 24-48 hours. You then have three months to pay it back, with a sliding scale of low-cost fees on top of your original invoice amount. The faster you pay, the less you owe.
It’s easy to set up a free account and connect it with your accounting/bookkeeping system (Fundbox works with all the major ones including Xero, Quickbooks, Wave, Harvest and Freshbooks). Then, simply choose one or more outstanding invoices and wait for the money to show up in your bank account.
Domain Name Registration
Once we register domain names, we use Google Apps to set up email addresses (plus all the other great tools that come with Google such as Drive, Calendar, etc.).
Email Campaign Management
We use the phenomenal ConvertKit platform to build our email list and manage all our email campaigns. It has a lot more features than other email providers and is much easier to use!
To capture email addresses, we also rely on the awesome plugin OptinMonster. It is a great system for converting casual site visitors into email subscribers, and there are tons of options for how you style your forms and make them appear on your site.
Facebook Contests and Promotions
We use Heyo to run Facebook contests and promotions.
Freelance Content Writers
Get high quality content from freelance writers with Scripted. They excel at content including blog posts, web pages, press releases and video scripts.
Incorporation And Registered Agent Service
Personally, we love the service at Northwest Registered Agent. They are the firm we turned to when we incorporated Go For Launch as a Limited Liability Company (LLC).
LegalZoom is also a top choice for many when it comes to help with incorporating your business and taking care of other small business legal matters.
Landing Pages and Traffic Funnels
LeadPages is one of the best services we use. It was the first thing we set up before launching the Go For Launch website, to test getting traffic (and traction) and to capture emails in conjunction with ConvertKit. More small businesses should discover the many uses of LeadPages for quickly building gorgeous landing pages that convert visitors into prospects and customers.
To really take your sales funnels to the next level, consider ClickFunnels. It is by far the best overall system for creating complex lead capture systems quickly.
Having a high-quality, affordable phone service is a must for a small business. We recommend Evoice.
Podasting is gaining in popularity among consumers. As a result, there are huge opportunities for small businesses to market themselves through a podcast. Go For Launch is part of the world’s largest and best podcasting community, Podcasters Paradise. Don’t forget to check out our top podcast for entrepreneurs and are free podcast setup course.
Are you ready to start a podcast? We recommend Libsyn, the world’s top podcast network and host of the Go For Launch podcast! Enter promo code LAUNCH at checkout to get your first two months free.*
* Note: You will get the current month free if you sign up after the second day of the month, followed by the next month free. Make sure you sign up for the highest level you think you will need, because you cannot switch during the free trial—if you do, billing will kick in. Finally, if you remove your credit card information before the first full month ends, your Libsyn account will be closed.
WordPress is the best website platform for small businesses, and WP Engine is one of the most robust and dedicated WordPress hosting companies. They are the hosting provider of Go For Launch.
We also use and love SiteGround to host other websites.
Refer to our podcast for more information on how to select a Web host: What’s the Best Web Hosting Company For Your Business?
WordPress Themes, Plugins and Support
Go For Launch uses the amazingly versatile X Theme for WordPress.
MyThemeShop is another resource for killer premium WordPress templates and plugins.
We use the Elevtr plugin to create and embed forms—it’s a huge time saver!
If you use WooCommerce on your site and need support, check out Wooguru…it’s pretty awesome and affordable.
We use Dashlane as our password manager. It is critical to use unique, strong passwords for every site you sign up for.
Disclosure of Material Connection: Some of the links in the post above are "affiliate links." This means if you click on the link and purchase the item, I will receive an affiliate commission. Regardless, I only recommend products or services I use personally and believe will add value to my readers. I am disclosing this in accordance with the Federal Trade Commission's 16 CFR, Part 255: "Guides Concerning the Use of Endorsements and Testimonials in Advertising."